Admin Assistant - Job Opportunity

We're looking for a new Administrative Assistant to join our fast-paced brewery, please see job description below. Please apply by submitting your CV and short covering letter to;

jobs@brewbynumbers.com

 

 

Position Title:  Administration Assistant

Contract Type: Permanent, 40 hours per week                      

Reports to: Operations Manager                    

Location: 75 & 79 Enid Street, London

 

Job Summary 

Brew By Numbers is looking for a master multi-tasker with excellent communication skills, an upbeat attitude and a sense of urgency.  Candidates should be able to assist management and colleagues by providing polite and professional assistance via phone, mail, and e-mail, making reservations and travel arrangements, and generally being a helpful presence in the workplace.  The successful candidate should be professional and polite whilst also being accurate.  They should always be prepared and responsive, willing to meet each challenge directly.  A familiarity with computers, in particularly Excel will be necessary for the role.  Most importantly the Administrative Assistant should have a genuine desire to meet the needs of others.

 

Main duties and responsibilities

 

Finance

  • credit control – monitoring customer account activity, generating and sending invoices, chasing late payments
  • processing and paying bills, sending receipts, managing queries
  • processing open day takings – cashing up, reconciling, banking
  • maintaining petty cash
  • processing and reimbursing employee expenses

 

Office

  • procurement processes for new commodities and services
  • ordering company supplies, maintaining stock
  • monitoring multiple email accounts, answering queries from customers, suppliers and public, forwarding to team members when appropriate
  • opening and distributing/processing mail

 

Sales Accounts / Customer Service

  • management of online retail sales (Eebria) – publishing stock, processing orders
  • assisting with wholesale customer queries re accounts, stock, ordering and payments
  • processing new wholesale customer accounts and following up after first order
  • process EMCS duty movement details for international shipments

 

Other

  • assisting with wholesale order processing, picking and packing
  • assisting with taproom setup on Fridays
  • maintenance of cleanliness and tidiness around the brewhouse and warehouse
  • organising food delivery for staff lunches

 

Skills and experience

The successful candidate will have:

  • Prior administrative experience
  • Desire to be proactive, a sense of urgency
  • Good computer skills
  • Attention to detail